Data Privacy Notice

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone, or in conjunction with any other information in the possession of the person controlling the data. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

2. Who are we?

Summerhill School is the data controller. This means we decide how your personal data is processed and for what purposes.

3. Information on Children

IF YOU ARE NOT AT LEAST 13 YEARS OLD, THEN YOU MUST NOT USE OR ACCESS THE SITE IN ANY MANNER. Summerhill School does not knowingly collect or maintain Personal Information from persons under 13 years of age. If Summerhill School learns that Personal Information of persons under 13 years of age has been collected on or through the site, Summerhill School will take the necessary and appropriate steps to delete the Personal Information.

4. How do we process your personal data?

Summerhill School complies with its obligations under GDPR by:

a. Keeping personal data up to date;

b. Storing and destroying personal data securely;

c. Not collecting or retaining excessive amounts of data;

d. Protecting personal data from loss, misuse, unauthorised access and disclosure; and,

e. Ensuring appropriate technical measures are in place to protect personal data.

We use your personal data to:

a. Enable us to provide a service within this collection of Projects and

b. Administer our membership records;

c. Maintain our own accounts; and,

d. Inform you of news, events, and activities of relevance. 

What is the legal basis for processing your personal data?

a. Your acceptance for us to keep you informed about news, events, and activities of relevance.

b. Processing is carried out by Summerhill School, not-for-profit.

c. Processing relates only to members or former members, or those who have regular contact with us in connection with those purposes; and,

d. There is no disclosure to a third party without consent. 

5. Sharing your personal data

Your personal data will be treated as strictly confidential. We will only share your data with other third parties with your consent.

6. Information that is Automatically Collected

When you access the Site, we may automatically record and store certain information about your technology and system by using cookies and/or other types of technology. Examples of such information collected via cookies includes, but is not limited to, your Internet Protocol (“IP”) address, your mobile device (“Device”) and browser type identifiers, software and system type, and information about your use of the Site, including the duration of time you access or use the Site and information about Site performance analytics, including crashing, network, and tracing. Summerhill School also collects certain analytical information via Google analytics. We encourage you to review the privacy policies for this service at: Google

7. User Generated Content

In light of the social nature of the Site, certain User actions in which you participate may be collected and stored by Summerhill School and may be broadcast or shared publicly, and subsequently used or shared by Summerhill School or other Users. Such actions include but are not limited to posting materials, images, information, guides, builds, or other content that you post to or via the Sites (collectively “User Generated Content”). By consenting to this Privacy Policy, you hereby consent to Summerhill school’s use of such User Generated Content for any reason in connection with the Site, including the sharing of such User Generated Content on Twitter, Facebook, Instagram, or any other social media (“Social Media”) throughout the universe now known or hereafter devised.

8. Security of your Personal Information

Summerhill School will take reasonable and appropriate security measures to protect your Personal Information from unauthorized access, disclosure, alteration, or destruction. Unfortunately, no data transmission over the Internet or any mobile or wireless network is 100% secure. As a result, while we strive to protect your personal information, you agree and acknowledge that: (a) there are security and privacy limitations inherent to the Internet and wireless and mobile networks which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and Summerhill School cannot be guaranteed.

Summerhill School recommends that you do your part in protecting your Personal Information. This includes guarding against unauthorized access to your Account, if applicable, by ensuring no one else uses your device or computer when you are logged in, by logging off from the Site when they are not in use, by keeping your password and other Personal Information confidential, and by taking precautionary steps to guard the physical safety and security of your device or computer.

9. How long do we keep your personal data?

Specifically, we retain data while it is still current and until you cease to be a member of the website or at request. Your data will then be deleted from our files with immediate effect. 

10. How Summerhill School Uses Collected Personal Information

Summerhill School collects and uses the Personal Information and other information collected in accordance with this Privacy Policy to provide, maintain, enhance, and develop the site and will only use such Personal Information in a manner that is consistent with this Privacy Policy.

If you provide Personal Information for a certain reason, Summerhill School will use that Personal Information in connection with the reason it was provided. For example, Summerhill School will use your email address to create your Account and for notification purposes. Such notifications include, but are not limited to, notifying you of updates to the Site, notifications for customer service purposes, or to otherwise contact you for any reason in connection with your use of the Site or in the event that you contact Summerhill School.

Summerhill School may also use your Personal Information and other information collected pursuant to this Privacy Policy for the following purposes:

  1. Identify your Account;
  2. Resolving disputes;
  3. Preventing potentially fraudulent, prohibited, or illegal activities;
  4. Enforcing the Terms of Service;
  5. Comparing information for accuracy; and
  6. Performing other duties as required by law.

11. Your Data Protection Rights Under the GDPR

If you are a resident of the EEA, you have certain data protection rights. Summerhill School aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Information.

If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Information directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Information.
  • The right to object. You have the right to object to our processing of your Personal Information.
  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where Summerhill School relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority in the EEA. Summerhill school is based in England, UK and as such our local data protection authority is Information Commissioner’s Office on 0303 123 1113 (UK) or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Alternatively, visit their website, ico.org.uk 

12. Third-Party Links

The Site may contain links to other third-party websites, which displays third-party advertisements. Summerhill School is not responsible for the content or privacy practices of third-party websites, applications, or software. We encourage our Users to be aware when they leave the Site and to read the privacy statements of any other site or application that collects personally identifiable information.

13. Changes to this Privacy Policy

Summerhill School reserves the right to change this Privacy Policy at any time in its sole discretion. We will provide you with notice of such a change. Notice of any changes to the Privacy Policy will be accomplished upon Summerhill School sending you an email to the address listed in your Account notifying you of such changes and/or Summerhill School announcing such changes through the Site. Such changes will go into effect immediately upon your access of the Site after you are given notice, as described herein. Your continued use of the Site following notice of any changes to this Privacy Policy constitutes your acceptance of such changes. Any information collected by the Site will be dealt with in accordance with the version of this Privacy Policy that was in place at the time of collection.

14. Further processing

If we wish to use your personal data for a new purpose not covered by this Data Privacy Notice then we will provide you with a new notice explaining this new use prior to commencing processing and setting the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

15. Choice

If you wish to cancel your Account, you can do so by accessing our platform or contacting us for assistance with the process. Our email is included at the end of the privacy policy.

16. Contact Details

To exercise all relevant rights, queries or complaints, please in the first instance contact Summerhill school via info@100yearsofsummerhill.co.uk